Role Highlights
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Diverse and inclusive culture
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Access excellent learning and development opportunities
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Contribute to making South Australia a great place to live
About the Business
Our Office of the Chief Executive and Governance is responsible for a broad range of functions, including Cabinet coordination and Parliamentary business, correspondence and briefings, corporate governance, the department's internal audit function, risk management and business continuity. It also provides high quality and responsive advice and support to the Chief Executive and Ministerial Offices. The Division also includes the Office for the Prevention of Domestic, Family and Sexual Violence.
Role Details
The Briefings Officer is a role within the Office of the Chief Executive and is accountable to the Manager, Government Business for:
• Administration and coordination of briefings and correspondence for Ministers and the Chief Executive.
• Ensuring appropriate recording and monitoring of briefings and correspondence for Ministers and the Chief Executive.
• Providing timely advice on Ministerial and Chief Executive briefing and correspondence processes to be utilised across the department.
Administration and coordination of records management and approvals relating to briefings and correspondence.
Key outcomes and accountabilities:
1. Administer and coordinate Ministerial and Chief Executive briefings, correspondence, and other requests for information from request through to submission and approval in line with timeframes.
2. Ensure all Chief Executive and Ministerial Briefings, correspondence and supporting documentation meet quality standards before they are submitted for strategic review and approval.
3. Monitor and report on completion of briefings, correspondence and information requests, where requested by the Minister’s office and on behalf of the department.
4. Provide comprehensive, authoritative, and timely advice to a range of stakeholders across the department with respect to Ministerial and Chief Executive briefing and correspondence requirements, documents, and processes.
5. Work collaboratively to develop effective working relationships with peers, staff, and stakeholders to deliver quality and timely communication services in response to confidential, sensitive and urgent matters.
6. Contribute to the establishment of processes to capture feedback from stakeholders and contribute to the ongoing improvement of the briefing and correspondence coordination process.
7. Maintain accurate records relating to Ministerial and Chief Executive correspondence and briefings within the department’s records management systems.
8. Respond to tight deadlines and matters of a critical or complex nature under limited direction.
Note: Any other responsibilities in line with the classification level of the role as assigned by Line Manager and/or the Department. The responsibilities as specified above may be altered in accordance with the changing requirements of the role.
Special Conditions
National Police Check required.
Some out of hours work may be required.
Role Status: Term up to 31/03/2025.
Attachments:
Contact Us
Enquiries to Scott Carn
71337798
Diversity And Inclusion
DHS is committed to making our services and workplaces safe and inclusive for all people and ensuring the
full diversity of the communities we serve are represented in our workforce, including Aboriginal and Torres
Strait Islander people, people with disability and/or neurodivergence, young people, older people,
culturally and linguistically diverse people, LGBTIQA+ and gender diverse people.
We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process.
If you require assistance with this process,
please contact us at dhsrecruitment@sa.gov.au and a member of the team will get back to you.
The South Australian public sector promotes diversity and flexible ways of working, including part time.
Applicants are encouraged to discuss flexible working arrangements for this role.
Aboriginal and Torres Strait Islander people are encouraged to apply.
We also celebrate the many strengths and skills people with disability and/or neurodivergent people bring to
our workplace and acknowledge our role in ensuring a supportive work environment for people with disability and/or
neurodivergent people to thrive in.
Application Instructions
Resume and Cover Letter
You are required to submit a cover letter, up to a maximum of two pages,
addressing how your skills, attributes and experience meet the role specific capabilities and attach your current resume via the online application form.
For more information about applying, refer to our
Job Application Guide
Screening Checks
If you are new to the department and are invited to an interview, you will be required to produce a National Police Check,
which has been issued within six months of your application for the role. National Police Checks can be applied for via the
South Australia Police
or through an Australian Criminal Intelligence Commission accredited body.
If the role you are applying for also requires an Employment-related Screening Check, you will be required to undergo such assessment as is advised by DHS,
including periodic assessment during your employment.